Once you have configured your upload format, you can book the purchase invoice for the same.

To make purchase invoices you need to follow a two-step procedure for the same

• Upload the Excel and verify the transaction entries
• Book purchase invoice

How to upload excel sheet for PD

To upload the excel sheet that you have prepared (as per configuration) you have to follow the given procedure

• On the dashboard of finance module search for "Purchase Reconciliation"  and select "Open purchase reconciliation" (as shown in figure)

Following page will open up (as shown in figure) 

You need to select the following details to start making the purchase invoice

• Supplier: Supplier for whom the purchase invoice is being made
• Supplier Address: Address of the supplier for which the invoice is raised 
• My Branch: Your branch from where this purchase invoice is supposed to be raised
• Taxable Item-Item/Head/Charge for which the invoice is being raised
• Non-Taxable Item-Item/Head/Charge on which tax is not levied

You can choose either one (Taxable/Non-Taxable) or both depending on your PD sheet

Note: In case if you have both taxable and non-taxable item, you need to use CHA file

You can tick the check-box "Apply Tax With-holding" in case you want to apply TDS category for the same

Remember to tick the box before uploading the statement, else it will not be applied.

Secondly, you can also tick the box, "Allocate advances" to make the adjustment for advances paid for the same

• Click on "Upload a statement" to upload the document (as shown in figure)

Following pop-up will appear:

• You need to browse the required excel or CSV file to upload and click on Attach (as shown in figure)
• Once you upload the file, a list of transactions will be shown with both reconcile and unreconciled entries (as shown in figure)

How to make rectification for unreconciled entries

If there are unreconciled entries, you can download them, make necessary changes and upload the sheet back (Refer figure)

How to make Purchase Invoice after upload

Once you have reconciled and you want to make purchase Invoice, click on "Make Purchase Invoice" (as shown in figure)

You will see a message pop-up as "Purchase Invoice Creation Completed" (as shown in figure)