How to create Credit Note against an invoice

How to create Credit Note against an invoice

How to create Credit Note against an invoice Helps you create a credit note against a particular invoice Alok Patel
  • On Dashboard, search “Sales Invoice List” in the universal  Search bar and select it (as shown in figure)
  • Following page will open with all the invoices created.
    You can select the invoice against which you need to create a “Credit Note”

Note:You will not be able to create a credit note if the invoice is in “Draft Stage”

Make sure to submit the invoice to create a credit note for the same

  • Open the concerned invoice and Click on “Return/Credit Note” under ”Make” option (as shown in figure)

Once you click on “Return/Credit Note” under ”Make” option you will be able to make the following changes:

  • Invoice Date: Date on which you want to make the credit note 
  • Customer Address: Address of the customer, if the credit note has to be issued for a different address.
    If the address does not exist you can create a new address in same way as we create address for customer during sales invoice creation

Refer article: "How to Add Customer Address during sales invoice" creation to know the process in detail

  • Currency:You can change the currency if the credit note has to be issued in some other currency
  • Items/Charges/Head: You can either change the amount of the existing items or add new items or delete existing items 
    Your Charges/Item/Head would now be shown in negative sign (-ve) along with amount (as shown in figure)

Taxes and charge amount would also be shown in negative sign (-ve) along with amount (as shown in figure)

  • Once your credit Note is created for the concerned invoice, your outstanding would be shown as zero (as shown in figure)

Note: Your series changes automatically with credit note series.
In case you want to raise a "Partial Credit Note" (Against a particular amount) you can enter that amount and a partial credit note would be automatically created

  • Once you have made the changes click on  “Save" 

You will see a pop-up appear to confirm creation of "Credit Note" (as shown in figure)

  • Click “Yes” to confirm and credit a “Credit Note”(as shown in figure)
  • Once you confirm the status of your invoice will change to "Return" and an automated series of the credit note will also be issued ( as shown in figure)
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