Expenses such as tea, courier and so which don't involve invoices and have to be entered in the accounting books are known as "Petty Cash Expenses"

To record a petty cash expense, you need to follow the given procedure:

• On the dashboard of "Accounting Module" search for "Journal Entry List" in the global search bar and click on "New" on the page that opens up (as shown in figure)

• Once you click on "New" following page will open up (as shown in figure)

You need to enter the following details in the page

• Entry Type: You need to select " Cash Entry" in the entry type to make a petty cash entry

• Posting Date: Date on which the entries should hit the ledger

• Nature: You need to select "Outward-pay" when you make a payment in cash and select "Inward-Receive" a payment in cash and want to make an entry

 Company and series will be auto-filled 

• In the next section, you need to make the entry of the accounting ledger in which the entry should hit the books (as shown in figure)

You need to make a dual entry as per Journal entry rules, so select both debit and credit accounts for the same.

In Cash Entry,Select "Cash-in-Hand" Ledger along with the other ledgers

Note: If you have made a cash expense against a shipment, you can enter the Shipment/Job Number in the shipment column for your reference (as shown in figure)

• You can enter the reference number, reference date and narration in the section (as shown in figure) [OPTIONAL]

• Click on "Save" to make the respective journal entry

How to view Ledger Entry of the concerned entry

Once you have made the journal entry for the the petty cash, you may want to see the ledger entry for the same in your accounting books.

To view the ledger entry for the same, you need to go to the respective "Journal Entry" from journal entry listing view (as shown in figure)

• Open the respective journal entry, and click on "Ledger" 

Ledger view for the following will be opened up (as shown in figure)