How to book operational/job Cash payment entry?
For Cash Payment,
Go to Menu 
> Cash & Bank Management > Cash Receipt/Payment > New other cash expense and payment entries
- It will open the form of cash entry where nature selected as “Pay - Outward” for cash pay entry.
- Select the Posting Date
- Select the Company(if multi company) and select the Posting Branch (If you have access of only one branch, by default that branch is selected)
- Select your Cash Account/Ledger in table, enter the amount in CREDIT (as it pay from petty cash)
- Select your Expense Account/Ledger in new row, enter the amount in DEBIT. You can add multiple rows for debit in multiple account/ledger for individual Job/Shipment.
- At the “Shipment” column, you can select that job which is the expense for.
- You can search job with Job Number, BL Number, Container Number.
NOTE: After enter all accounts, TOTAL DEBIT and TOTAL CREDIT should be exact match.
- User can enter the Reference Number, Reference Date and Remarks(Narration) as below. User can also mention party/payee name in User Remarks.
After verify all the details, click on save. Your entry will save as DRAFT and series number is generated.
(NOTE: Draft is not final submission in finance book)
You can still modify the details like accounts, amount, reference, shipment, narration, etc in DRAFT mode.
After the all details finalised, click on SUBMIT button. your cash entry will posted in your book.
- Once we submit the entry, expensed are stored against that Job/Shipment and you can see the expenses in Estimate and Account tab in the job. This expense amount will also reflect in Job Profitability report for that job.
- If user want to see the general ledger for posted entry, click on “LEDGER” button. It will display ledger report for that entry. see below screen-shot.
Related Articles
How to book operational/job Bank payment entry?
For Bank Payment, Go to Menu > Cash & Bank Management > Bank Payment > New other expenses and payments - It will open the form of bank entry where nature selected as “Pay - Outward” for pay entry. Select the Posting Date Select the Company(if multi ...How to book non-operational/non-job Cash entry?
For Cash Payment, Go to Menu > Cash & Bank Management > Cash Receipt/Payment > New other cash expense and payment entries For Cash Receive, Go to Menu > Cash & Bank Management > Cash Receipt/Payment > New other cash receipt entries - In both case, It ...How to book non-operational/non-job Bank entry?
For Cash Payment, Go to Menu > Cash & Bank Management > Bank Payment > New other expenses and payments For Cash Receive, Go to Menu > Cash & Bank Management > Bank Receipt > New other receipt entries - In both case, It will open the form of bank ...How to make a Petty Cash Entry
How to make a Petty Cash Entry Helps you make entries in your accounting books for transactions that don't involve invoices Alok Patel Expenses such as tea, courier and so which don't involve invoices and have to be entered in the accounting books ...How to make a Petty Cash Entry
How to make a Petty Cash Entry Helps you make entries in your accounting books for transactions that don't involve invoices Alok Patel Expenses such as tea, courier and so which don't involve invoices and have to be entered in the accounting books ...