How to record multiple Debit Notes against Single Purchase Invoice

How to record multiple Debit Notes against Single Purchase Invoice

How to record multiple Debit Notes against Single Purchase Invoice Helps you record and adjust multiple debit notes received against a single purchase Invoice Alok Patel

When you receive two or more than two debit notes against a single purchase invoice you need to follow the give procedure:

  • Go to Purchase Invoice List and Open the respective purchase Invoice for which you need to create a debit note.

Refer Article: How to create Debit Note for a raised Invoice.

Here you will be able to make a single Debit Note for the purchase Invoice.

  • Now, to record another debit note, you need to create a Standalone Debit Note 

Refer Article: How to create a Standalone Debit Note

  • Once you create a Standalone Debit Note, you need to knock off the purchase Invoice against that Debit Note.

You can do that by passing a Journal Entry as explained in the steps below:

  • On the dashboard search for Journal Entry List in the Universal Search bar

You will be able to see list view of the Journal Entries

  • Click on " New" (as shown in figure) to pass a new entry


Following journal entry details page will open up:

You need to fill up the following details:

  • Entry Type:Select it as Journal Entry from the drop-down
  • Series: Auto generated on basis of previous recordings
  • My Branch: Your company branch from whee you are raising this transaction
  • Posting Date:Date on which you want to record this transaction in your accounting books
  • Company: Your company name will be auto-filled

Now pass the Journal Entry in the following manner;

  • Account: Pass the dual entry for creditors account 
  • Party: Will be auto filled on the basis of reference of Invoice that you enter to knock off
  • Debit/ Credit: Will be auto-filled on the basis of reference of invoice knocked off

To knock of the Invoice you need to enter the Reference of the purchase Invoice:

In the Reference section you need to enter the following details:

  • Reference Type: Select Purchase Invoice from the list of various option
  • Reference Name:  Purchase Invoice Number Against which this debit note is to be knocked off
  • User Remark: You can enter the remarks. detail that you want to in this section

Click on "Save" and "Submit"

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