How to record multiple Debit Notes against Single Purchase Invoice Helps you record and adjust multiple debit notes received against a single purchase Invoice Alok Patel
When you receive two or more than two debit notes against a single purchase invoice you need to follow the give procedure:
- Go to Purchase Invoice List and Open the respective purchase Invoice for which you need to create a debit note.
Refer Article: How to create Debit Note for a raised Invoice.
Here you will be able to make a single Debit Note for the purchase Invoice.
- Now, to record another debit note, you need to create a Standalone Debit Note
Refer Article: How to create a Standalone Debit Note
- Once you create a Standalone Debit Note, you need to knock off the purchase Invoice against that Debit Note.
You can do that by passing a Journal Entry as explained in the steps below:
- On the dashboard search for Journal Entry List in the Universal Search bar
You will be able to see list view of the Journal Entries
- Click on " New" (as shown in figure) to pass a new entry
Following journal entry details page will open up:
You need to fill up the following details:
- Entry Type:Select it as Journal Entry from the drop-down
- Series: Auto generated on basis of previous recordings
- My Branch: Your company branch from whee you are raising this transaction
- Posting Date:Date on which you want to record this transaction in your accounting books
- Company: Your company name will be auto-filled
Now pass the Journal Entry in the following manner;
- Account: Pass the dual entry for creditors account
- Party: Will be auto filled on the basis of reference of Invoice that you enter to knock off
- Debit/ Credit: Will be auto-filled on the basis of reference of invoice knocked off
To knock of the Invoice you need to enter the Reference of the purchase Invoice:
In the Reference section you need to enter the following details:
- Reference Type: Select Purchase Invoice from the list of various option
- Reference Name: Purchase Invoice Number Against which this debit note is to be knocked off
- User Remark: You can enter the remarks. detail that you want to in this section
Click on "Save" and "Submit"
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